商务礼仪国际酒店前厅礼仪培训HOTEL ORIENTATION英文Word文档格式.docx
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商务礼仪国际酒店前厅礼仪培训HOTEL ORIENTATION英文Word文档格式.docx
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TRAINING……………………………………………………………………………11
MAINTAININGAPROFESSIONALAPPEARANCE………………………………12
GENERAL
FORALLJOBCATEGORIES
TASKSWINNER
HOTELORIENTATIONSHERATONALICESPRINGS
DEPARTMENTORIENTATIONSHERATONFIJIRESORT
GUESTRELATIONSSKILLSSHERATONFIJIRESORT
ATTENDSHERATONGUEST
SATISFACTIONSYSTEMTRAININGSHERATONALICESPRINGS
MAINTAININGAPROFESSIONAL
APPEARANCESHERATONROYALORCHID
STANDARDSANDPROCEDURES
DEPARTMENT:
ALLJOBCATEGORY:
HEAD:
G.M.APPROVAL:
DATE:
TASK:
HOTELORIENTATION
STANDARD:
EVERYEMPLOYEEWILLATTENDAGENERALHOTELORIENTATIONWITHINSEVENDAYSOFMENCEMENT,CONDUCTEDBYTHETRAININGMANAGER.
PROCEDURE:
1.THENEWEMPLOYEEWILLASCERTAIN,FROMTHEHOUSEKEEPING
SUPERVISOR,THEDATE,TIME,ANDVENUEFORTHEGENERAL
ORIENTATION.
2.THENEWEMPLOYEEWILLPULSORILYATTENDTHEORIENTATION
3.THENEWEMPLOYEEWILLUSETHEKNOWLEDGEGAINEDATTHE
ORIENTATIONINTHEASSISTINGOFGUESTSANDIMPROVEMENTOF
ATTITUDE.
FRONTOFFICEJOBCATEGORY:
FRONTOFFICEMANAGERG.M.APPROVAL:
ALLFRONTOFFICESTAFFWILLBEFAMILIARWITHTHE FUNCTIONOFTHEFRONTOFFICE,ANDTHEIRPARTICULAR ROLEWITHINIT.THEYWILLKNOWANDWORKWITHIN THERULESANDREGULATIONSOFTHEFRONTOFFICE,ANDSTRICTLYABIDEBYTHEM.
1.IntroductionontheroleoftheFrontofficedepartmentintheSheratonFijiResort,coveringallaspectsofguestrelations,services,andinparticular thestandardsoftheaboverequired,onebyoneinterviewswithgroupfeedbackwillacpanythis.
2.Rundownonthetrainingscheduleforeachemployeeandwhatthetraininginvolves,plustheimportanceofeachemployeegiving100%whenattendingtrainingsession.
3.TheFrontOfficestructureandstrictlineofmandwillbebriefeduponwiththeaidoftheorganizationchart.Theimportanceofadheringtothislineofmandwillbeheavilystressed.
4.ThefiveprincipleinternalFrontOfficeDepartmentsi.e.Reception,Reservations,P.A.B.X.,ConciergeandBellDeskwilleachbediscussedwithreferenceto“TheImportanceofInter-DepartmentRelations.”
ThemanytasksoftheFrontOfficethatrequireinputfrommorethanoneFrontOfficeareawillbediscussed.
PROCEDURES:
(continued)
5.Rulesandregulationswillbeissuedinahandout
CoveringtheFrontOfficeoperation.Theimportanceofabidingbytherulesandregulationswillalsobestressed.
6.AllstaffwillbegivenatourofthepropertyincludingFrontOfficeandwillreceiveabriefingonoutlets,servicesofferedetc.
7.AllStaffwillbeinformedofthepersonnelfunctionsoftheFrontOfficeDepartmenti.e.:
-
a)Whohiresemployees?
b)Whoconductsorientationofnewemployees?
c)plaintprocedure.
d)Whoconductsongoingtraining?
e)Departmentmeetingprocedure.
f)Disciplinaryactionprocedure.
FRONTOFFICEDEPARTMENTRULESANDREGULATIONS
1.TheFrontOfficemanagerandallotherSeniorDepartmentHeadswillbeaddressedasMr.…orMrs.………
2.AllFrontOfficeStaffwillweartheircorrectuniformatalltimesandensureitisingoodcondition.
3.AllFrontOfficeStaffwillbepunctualforworkwithoutexception.
4.AllStaffwillworkthehoursspecifiedandshiftsallocatedontherosterwithoutquestion.
5.AllStaffwillrespectandobeytheirSupervisorsatalltimesandwillrespectandco-operatewiththeirpeers.
6.AllStaffwillcarryouttheirjobstotheDepartmentalStandardsrequiredandensurethisisdonewithanefficientfriendlyattitude.
7.FrontOfficewillco-operatewithallotherHotelDepartmentsatalltimes.
8.AllStaffwillabidebytherulesgoverningsickleaveprocedureandannualleaveprocedure.
9.AllStaffwillthoroughlyknowallrelevanthotelemergencyandsafetyprocedures.
10.AllFrontOfficeStaffwillrememberthe“GuestisourBusiness”andcarryouttheirworkaccordingly.
11.AllStaffoftheFrontOfficewillspeakEnglishatalltimeswhetherspeakingtofellowemployeesornot.
JOBCATEGORY:
FRONTOFFICEALLFRONTOFFICESTAFF
GUESTRELATIONSSKILLS
ALLFRONTOFFICESTAFFOFTHESHERATONFIJIRESORTAREFULLYTRAINEDINTHEREQUIREDRELATIONSKILLSANDABLETOEFFECTIVELYUSETHESEGUESTRELATIONSKILLSINALLASPECTSOFTHEIRDAYTODAYJOBTASKS.
1.Frontofficestaffaretrainedinthevariousguestrelationsskillsrequiredfortheexecutionoftheirdailyduties.Skillscoveredarerelatedtothefollowingdaytodaysituations:
a)Answeringoftelephones.
b)Greetingofguest.
c)plainthandling.
d)Generalguestcontact.
e)Guestrequestandinquiryhandling.
f)Checking-inandchecking-outguests.
g)Guestfarewellhandling.
h)Elderlyandhandicappedguestcontact.
2.Utilisationofguestrelationskillsintheabovesituationsareoutlinedbelow:
a)Answeringoftelephones
b)Ataskthatallstaffinthehotelhavetoperformandataskthatrequiresguestrelationskillstobecarriedoutproperly.Alwaysanswerthetelephonecorrectlysuchas,“Goodmorning,SheratonFijiResort.HowmayIhelpyou?
”ifthecallisfromoutsidethehotel.Ifthecallisinternal,youshouldsay,“Goodmorning/afternoon/evening,
(continued)
ReservationsDepartment,Fionaspeaking,”dependingonwhichareareceivesthecall.
Whentalkingonthetelephonebeextremelypoliteatalltimesandkeepasmileinyourvoice.Acallerwillsumyouupbyyourtoneofvoice!
Nevershoutthroughthetelephoneorraiseyourvoice.Keepyourmouth2inchesfromthemouthpiece,speakclearlyandlastbutnotleast,thankcallerforcallingandwishthemapleasantday.
Greetingofguests
Guestrelationskillsareextremelyimportantfortheexecutionoftheseduties.Rememberalwaystogreetanyguestyoueintocontactwith.Iftheguesthasjustarrivedatthehotel,welethemwarmlytotheSheratonFijiResort.Iftheguestismorning/afternoon/evening.Useguests’namewheneverpossible.
c)plainthandling
ManyFrontOfficeStaffwillfaceaguestplaintatsomestage.Skillstorememberare;
alwaysfirstliaisontotheplaint,andbeconcernednomatterlighttheplaintis.Iftheplaintisthehotel’sfault,apologizesincerelytotheguestandrectifytheproblemimmediatelyifpossible.Eveniftheplaintisnotthehotel’sfault,apologisetotheguestandexplainthatitisnotthefaultofthehotelandthentrytorectifytheplaintimmediately.Forseriousplaints,notifyaSeniorManager.
d)GeneralGuestcontact
ThemajorityofFrontOfficeStaffwillbeincontactwithhotelguestsregularly.Alwaysgreettheguestfirstusingtheirnamewheneverpossible.Neverignoreaguestandneverpassaguestwithoutacknowledgingthem.
(CONTINUED)
e)Guestrequestandinquiryhandling
Manyguestswillstopthefirsthotelstaffmembertheyseeiftheyhavearequestsorinquiry.Otherguestswilldirecttheirrequests,etc.totheappropriatedepartment.Nomatterwhichsituationseventuate,alwaysbeinterested,listentotheguest’srequestorinquiryandofpossible,acmodatethatrequest.Shouldyoubeunabletohelp,explainthesituationtotheguestandthenpolitelyescortthemtoamemberofthestaffwhocanhelp.Alwaysbecourteousandhelpful.
f)Checking-inandchecking-outguests
Forallguestschecking-inasstatedinb),DoormanandportersmustwelethemsincerelytotheSheratonFiji,andescortthemtotheFrontDesk,allowingthemtowalkinfront.OnarrivalattheReception,introducetheReceptionisttotheguest.Receptionistwillgreettheguestwithabigsmileandwillsay“itisapleasuretohaveyoustaywithusMr.andMrs.Jones.”Duringcheck-in,maintaineyecontactatalltimes.Donotlookdownattheputerwhilespeakingtotheguest.Thereisnoneed!
Forguestcheck-out,maintaineyecontact,anddonotappearuninterested.Sayfarewelltotheguestwarmlyandwishthemasafetrip.RequestthemtoreturntotheSheratonFiji.
g)Guestfarewellhandling
Itisextremelyimportantthatallstaff,whenincontactwithguestsdepartingthehotel,wishthemawarmfarewellandasafetriphome.FrontOfficecashier,PortersandDoormanmustefficientlyandcourteouslyassisttheguestwiththeircheck-out,andaskthemtoreturntothehotelontheirnextholiday.Showgueststhatyoucare……
h)Elderlyandhandicappedguestcontact
Whendealingwithelderlyandhandicappedguests,takeextracare.Assistthemwheneverrequiredandcheckonthemonaregularbasis.
UNIFORMSERVICESSENIORPORTER
G.M.APPROVAL:
ATTENDSHERATONGUESTSATISFACTIONSYSTEMTRAINING
EVERYNEWEMPLOYEEWILLATTENDTHEFOURSHERATONGUESTSATISFACTIONSYSTEMWITHINTWOMONTHSOFMENCEMENTOFEMPLOYENT.
1.THENEWEMPLOYEEWILLASCERTAIN,FROMTHEHOUSEKEEPINGSUPERVISOR,THEDATE,TIMEANDVENUEFOREACHS.G.S.S.STANDARD.
2.THENEWEMPLOYEEWILLPULSORILYATTEND,PLETETHEFOURSTANDARDS.
3.THENEWEMPLOYEEWILLUSETHEKNOWLEDGEGAINEDTHROUGHATTENDANCETOIMPROVEATTITUDES,ANDINCO-OPERATIONWITHWENIORPORTERTHEOTHERHOTELEMPLOYEES,CREATEABETTERGUESTEXPERIENCE.
H
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