writing notice and vocabulary.docx
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writing notice and vocabulary.docx
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writingnoticeandvocabulary
Formal
Informal
approximately
inquire
ascertain
obtain
assist
participate
construct
purchase
contribute
sufficient
difficult
utilize
About
Ask
findout
receive
help
share
build
buy
give
enough
hard
use
(3)WordyConcise
1.Wewouldliketoplease
2.ForthemonthofAugustforAugust
3.Pursuanttotheendofthisweeknow
4.Alongperiodoftimealongtime
5.Atthistimenow
6.Isatthistimeis
7.Theweightwashigherthantheweightwasgreaterthan
8.Iexpectedittobeexpected
9.Duringtheyearof1995during1995
10.Forthedevelopmentoffordeveloping
11.InthecityofDallasinDallas
12.Theproblemwasthatthecarwouldnotthecarwouldnotstart
start
13.Squareinshapesquare
14.inaccordancewithyourrequestyourequested
15.Signonthefrontofthisformsignthisform
16.Duringthetimethatwhile
17.Consensusofopinionweagree
18.Rememberthefactthatremember
19,Heldameetingmet
20.thisisthesituationatthistimenow
Deletenotimportantword
1.assoonaspossiblebyJuly10
2.asyouindicatedinyourletterasyouindicated
3.atalltimesalways
4.atthistimenow
5.continuetoutilizetheoldformuntilstartusingthenewformonFebruary
suchtimeasthenewformisavailable
6.despitethefactthatdespite
7.forthemonthofAprilforApril
8.forobviousreasonthatbecause
9.Iwouldaskthatyouplease
I0.inconjunctionwithwith
11.inthemererecentpastrecently
12.intheunlikelyeventthatif
13.intheunlikelyeventthatIamunabletoifIamlate,pleasedelaythemeeting
beontime,pleasedelaythemeeting
14.inviewofthefactthatbecause
15.itwillbegreatlyappreciatedifyouplease
16.ourproductionofthenewproductwillproductionwillbeginonJuly1
commenceonJuly1
17.pleasebeadvisedthatweexpectyoutopleasereviewthecontract
reviewtheenclosedcontract
ClarityConcreteness
A.Thesebrakescanstopacarwithinashortdistance.
TheseGoodsonpowerbrakescanstopa2-toncarwithin24feet.
B.Wehopetheequipmentwillbedeliveredtoourcompanyassoonaspossible.
PleasedelivertheequipmenttoourcompanybeforenextFriday.
C.Sheisafasttypist.
Shetypesatthefastrateof85wordsperminute.
You-Attitude
Writeremphasis:
WeareshippingyourorderonFriday.
Readeremphasis:
YouwillreceiveyourorderbyMonday,October10.
Writeremphasis:
Toreduceourcosts,wearechangingthebillingsystem.
Readeremphasis:
Toprovideyouwithclearrecords,wearechangingourbillingsystem.
Writeremphasis:
Iwaspleasedtohearthattheprojectwascompleted.
Readeremphasis:
Congratulationsonsuccessfullycompletingtheproject
Writeremphasis:
Weregretthatyouclosedyouraccountwithusaweekago.Webelievethatpeoplemaycomebacktoourbankagainsoonerorlatersincewehaveagoodcreditamongourcustomers.
Readeremphasis:
Aweekagoyouclosedyouraccountwithus.Whateverthereason,wearepleasedtohaveplayedsomesmallpartinyourprogram.Youarecordiallyinvitedtouseour'otherservicesasoccasionmayrequire.
Avoidnegativewording
NegativeWording:
TheofficeisclosedafterfourO'clock,
PositiveWording:
TheofficeisopenuntilfourO'clock.
NegativeWording:
WhenIreceivedyourcomplaint,Icheckedourrecords.
PositiveWording:
WhenIreceivedyourletter,Icheckedourrecords.
NegativeWording:
Becauseyoufailedtoconnectthecable,thepicturewasblurred.
PositiveWording:
ThepicturewasblurredbecausetheV-2cablewasnotconnectedtotheterminal.
NegativeWording:
Youdidnotreadmyrecentletter.
PositiveWording:
PleaserefertomyJune10thletter.
NegativeWording:
TheExecutiveBoarddidnotreceivenotification.
PositiveWording:
SeveralmembersoftheExecutiveBoardinquiredaboutthetimeofourDecembermeeting.Willyoupleasesendthemafollow-up?
NegativeWording:
Yourletterwasnotclear.
PositiveWording:
IwouldappreciateanoutlineofourmarketingdifferencesthatyoumentionedinyourOctober14thletter.
(一)连贯(coherence)常见连接词有:
1表示罗列增加
First,second,third,
First,then/next,afterthat/next,finally
Foronething…foranother…,
On(the)onehand…ontheotherhand,
Besides/what’smore/inaddition/furthermore/moreover/another/also,
Especially/Inparticular,
2表示时间顺序
now,atpresent,recently,
after,afterwards,afterthat,afterawhile,inafewdays,
atfirst,inthebeginning,tobeginwith,
later,next,finally,
immediately,soon,suddenly,allofasudden,atthatmoment,assoonas,themoment
formnowon,fromthenon,
atthesametime,meanwhile,
till,not…until,before,after,when,while,asduring,
3表示解释说明
now,inaddition,forexample,forinstance,inthiscase,moreover
furthermore,infact,actually
4表示转折关系
but,however,while,though,or,otherwise,onthecontrary,ontheother
hand,incontrast,despite,inspiteof,eventhough,except(for),instead,ofcourse,afterall,
5表示并列关系
or,and,also,too,notonly…butalso,aswellas,both…and,either…or,neither…nor
6表示因果关系
because,becauseof,since,nowthat,as,thanksto…,dueto…,therefore,asaresult(of),otherwise,so…that,such…that
7表示条件关系
as(so)longas,onconditionthat,if,unless
8表示让步关系
though,although,as,evenif,eventhough,whether…or…,however,whoever,
whatever,whichever,wherever,whenever,nomatterhow(who,what,which,where,when,whom)
9表示举例
forexample,forinstance,suchas…,take…forexample
10表示比较
besimilarto,similarly,thesameas,incontrast,comparedwith(to)…justlike,justas,
11表示目的
forthisreason,,forthispurpose,sothat,inorderto,soasto,
12表示强调
indeed,infact,surely,certainly,nodoubt,withoutanydoubt,truly,
obviously,aboveall,
13表示概括归纳
inaword,inshort,inbrief,onthewhole,generallyspeaking,inmyopinion,asfarasIknow,Asweallknow,ashasbeenstated,asIhaveshown,finally,atlast,insummary,inconclusion,
(二)衔接(cohesion)
1返指(referringback)
例:
Davisopenedadoor.“Hereisyourroom.Iamafraiditisabituntidy.”Hepickedadirtyhandkerchiefoffthefloorandstuffeditinadrawer.
Thekeepercamelopingsoftlyupthelanewiththedogpaddingathisheelsandwewatchedthemthroughthehedgeastheywentby.
Iheldherveryclose.Mycheekwasagainsthers.
例:
Thewomenwereaskedtoleave.Someofthemrefused.
Theearthquakekilled24,000peopleandinsured77,000.
例:
Amanandawomanwerestrugglingupthedune.Themanworeshorts.Thewomanworeaprintdress.
2预指(referringforward)
有多种方法可用来指代将要提及的事务。
例如:
Thischapterwillfollowthesamepatternasthepreviousone.
Inthenextchapter,wewillexaminethistheoryindetail.
Theoverlapcanbeseeninthetablebelow.
3省略(Ellipsis)
例如:
Theycandistinguishfinerdetailthanwecan.
例如:
Theywouldstopiftheycould.
IneverdidgotoStratford,althoughIprobablyshouldhave.
例如:
Ithinkwewantitmorethantheydo.
例如:
AtlastheagreedtodowhatIaskedhimto.
征求意见类
YouareaProjectTeamLeader.Youhavehadtopostponeyournextprojectmeetingbecausesomeofthemembersofyourteamwillbeabroad.Writeamemoof40-50wordstoyourprojectteam:
informingthemofthepostponingandgivingthereasonstatinganewdateandtimeforthemeetingrequestingsuggestionsfortheagenda.WriteonyourAnswerSheet.
Iamwritingtoinformyouthatthenextprojectmeetingwillbepostponed.Becauseseveralteammemberswillbeabroadforanotherproject,wewillholdournextmeetingon1August,startingfrom9am.Pleaseletmeknowifyouhaveanysuggestionsastotheagendaofthemeeting.
[例题]Youhavelostyourcalculator,andyouwanttoorderanewone.Youneedtomakeawrittenrequesttoyoursupervisor,AnnRay.
Writeamemotoher
sayingthatyouneedareplacement
explainingwhathappenedtotheoldone发挥点
askinghertoapprovetherequest
Writeabout40-50words.
[范文]Iamwritingtoapplyforareplacementcalculator.Ifoundtheoldonemissingaftertheclientmeetingyesterday.Asacalculatorisessentialtomydailywork,couldyoukindlyapprovethisrequest?
[例题]Youwouldliketogotoaseminaronpresentationskills.
Writeanemailtoyourlinemanager:
requestingtimeoffworktogototheseminar
sayingwhentheseminaris
explainingwhyyouwanttogo
Write40-50wordsonaseparatesheet.
To:
NickJohnson
Subject:
PresentationSkillsSeminar
Iwouldliketoattendaseminaron3April.
Itisaboutpresentationskills.SinceIhavetomakemanypresentationstocustomers,thisseminarwillbeveryuseful.
Couldyoutellmeifit’spossibletotaketimeoffworktoattendthisseminar?
Thanks
Angela
[例题]Yourcompany’sSalesDepartmenthasaskedyoutogiveatalknextFridayonyourmostrecentproject.
WriteanemailtoMrsJayintheSalesDepartment:
agreeingtogivethetalkandsuggestingatime
sayingwhatequipmentyouwillneed
requestinginformationabouttheparticipants.
Write40-50wordsonaseparatesheet.
To:
AnnaJay
Subject:
TalkNextFriday
IwouldliketogivethetalksuggestedbyyouandIthink9.30am,afterthebreak,wouldbetheperfecttime.
Requiredequipment:
-OverheadProject
-FlipchartwithPens
Pleasegivemesomeinformationaboutthepeopleparticipating.
商务信函信的开头:
Wearewritingtoenquireabout…写信是询问关于……
Wearewritinginconnectionwith…写信是关于……
Weareinterestedin…andwewouldliketoknow…我们对……感兴趣……我们
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