Unit 5 business correspondenceWord文档下载推荐.docx
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Unit 5 business correspondenceWord文档下载推荐.docx
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Plainfield,Vermont05667
(802)555-4117
Date:
January30,19—
Ourref:
Dep.B/3Yourref:
AB/WW
NanHaiCompany
22NanHaiRoad,Xiamen
AttentionMr.ChenAhong,Manager
DearMr.Chen
Re:
OrderNo.4218
Sincerelyyours,
(Signature)
JackWalensky,SalesManager
Enc.
CC.
P.S.
IndentedStyle:
缩进式
BradleyChemicalCompany
423South25thStreet
Plainfield,Vermont05667
(802)555-4117
Mr.ChenAhong,Manager
5.2.2Majorcompositionsofbusinessletters
Inthetwolettersabove,canyoufindoutallthepartsmentionedbelow?
Putthenumberintotherightplace.
1.Salutation2.Insideaddress
3.Date4.Letterbody
5.Attentionline6.Complimentaryclose
7.Signature8.Letterhead
9.Referencenumber10.Subjectline
11.Others
5.3Envelopeandabbreviations
5.3.1Findanothergroupasyourfuturebusinesspartner.Findouttheircontactaddressandfillintheenvelopebelow.
Listentotherecordingandaddresseach“envelope”correctly.
5.3.2Abbreviations
Completethesesentencesbyexplainingwhattheabbreviationsprintedinboldtypemean.
1.Rd.,St.andSq.Areshortfor_______,__________,and__________.
2.#24intheUSAandNo.24inBritainbothmean__________________.
3.Onanenvelopetheabbreviationsc/o,Attn.andP.O.Bmean______________,
________________,______________________.
4.Youmayseetheseinareportortextbook:
e.g.oreg,i.e.orie,etc.OretcandP.T.O.theystandfor___________,____________,____________,________.
5.ABritishfirm’snamemaybefollowedbyplcorPLC,Ltd,Brosor&
Co.Theseareshortfor______________,_________,________________.
6.AnAmericanfirm’snamemaybefollowedbyCorp.OrInc.,meaning________/__________.
7.Inaprintedtextyoumayseetheseabbreviations:
@Ψ3000each,©
1989,Apple®
andMacintosh™.Theymean_______/_______/_______/_______.
8.Attheendofaninformalletter,youmightaddaP.S.,inotherwordsa__________.
9.Attheendofaformalbusinessletterit’scommontousetheabbreviationsc.candenc.Orencl.,whichstandfor____________/____________.
10.Butyou’donlyseetheseinveryold-fashionedcorrespondence:
Ult.(_____month),inst.(_____month)andprox.(_____month)
5.3.3Fillthegapsinthesesentenceswithwordsfromthelist.
Carboncopycourierduplicatestationeryseparatecover
Generaldelivery(US)/posterestante(GB)mail(US)/post(GB)
Printedmatterregisteredreturnmail(US)orreturnofpost(GB)
RSVP
1.Alettercanbecollectedfromapostofficeifit’saddressedto_____________________________.
2.Apackagecanbedeliveredbythemailman(US)orthepostman(GB)orbyaprivate________service.
3.Purchasesusuallycarryanextrachargefor__________________ifthey’resentby____________.
4.Animportantorvaluabledocumentisbestsentby_____________mail.
5.Itshowsthatyouareefficientifyoureplytoaletterby__________________.
6.Ifyouwantpeopletoreplytoaninvitation,put______atthebottom.
7.Ifyousendsomedocumentsinaseparateenvelopefromyourletter,thesedocumentsaresentunder_______________________.
8.Ifyou’resendingsomeonealetter,youshouldkeepa__________ora____________,sothatyoucankeepa__________foryourfiles.
9.Itisoftencheaper(thoughlessquick)tosendcataloguesthroughthemailas____________________insteadofbyletterpost.
10.Envelopes,ballpoints,felttipsandpaperclipsareallitemsof__________.
5.410mainfeaturesofbusinessletters
5.4.1Presentation
Businessletterstypicallycontainthefollowingfeatures:
●openingandclosinggreetings
●statingthereferenceatthebeginningoftheletter
●requesting
●explaining
●thanking
●enclosingdocuments
●apologizing
●expressingurgency
●confirming
●endingtheletter
Openingandclosinggreetings
Ifyoudon'
thaveacontactname:
DearSirorMadam
Yoursfaithfully
Ifyouknowthenamesoftheperson:
Dr.Mr./Mrs./Miss/Ms.Jones
Yourssincerely
Ifyouknowthepersonasafriendorclosebusinesscolleague:
DearJames
Bestwishes/Regards
Statingthereferenceatthebeginningoftheletter
Withreferenceto...
Ithankyouforyourletterof1July.
Furthertoourtelephoneconversation...
Requesting
Iwouldbegratefulifyoucould...
Iwouldappreciateitifyoucould...
Couldyouplease...?
Explainingthereasonforwriting
Iamwritingtoinformyouthat/applyfor/request,etc....
Thanking
Thankyoufor...
Wewereverypleasedto...
Enclosingdocuments
Whereotherdocumentsareincludedwiththeletter,youcansay:
Pleasefindenclosed/attached...
Apologizing
Iregretthat...
Iamsorrythat...
Iapologizefor...
Expressingurgency
...atyourearliestconvenience
...withoutdelay
...assoonaspossible
Confirming
Iampleasedtoconfirmthat...
Iconfirmthat...
Thisistoconfirmthat...
Endingtheletter
Ilookforwardto...
Iamsurethat...
Ihope...
Seeyousoon.(informal)
5.4.2Practice
SelectexpressionsfromthePresentationsectionaccordingtothepromptsgiveninbracketstocompletetheletter.
RainbowTrainingInstitute
53BradburnClose
MuswellHill
LondonN10IPJ
Phone0818832555
Fax081884
9345
JFisher
ThePersonnelManager
DJBankingCor.
54SmithsonAve.
LondonE176TY
20September199-
Re:
InternationalSalesWorkshop5November
DearMsFisher
______________________________(explainingthereasonforwriting),unfortunatelywehavehadtocancelourNovemberworkshop.However,wecanincludeyourstaffintheOctober8workshopinsteadifthisisconvenient.
____________________________(apologizing)wewereunabletoinformyouofthischangeearlier,andIhopeyouwillbeabletoattendatthisearlierdate.
____________________________(requesting)letmeknow_____________(expressingurgency)thenamesofyourstaffwhowillbeattendingonOctober8.
____________________(ending)yourstaffwillfindtheworkshopbothusefulandinformative.
Your________________(closing)
TReading
TrainingManager
5.5Improvingwritingskills
tip1
Trytoimprovethefollowingsentencesbyusingmoreactives.
Itisnotedthatthevolumeofsaleshasbeenincreasing.
Itisanticipatedthatadiversificationofproductswillsoonbestartedbythiscompetitor.
Itissuggestedthatyourconsiderationbegiventotherecommendation.
Tip2
Improvethesentencesbyusingverbsthatwork.
Thismakesitnecessaryforustorefuseyourrequestwithregret.
Thiscontractisrequiredtobesignedbyyou.
Weallmakeanagreementthattheeconomicenvironmentandothercircumstanceshaveimprovedsignificantlyintheinterim.
Tip3
Improvethesentencesbycuttingoffexcessivequalifyingclauses.
Thisisadecisionwhichwasdifficultforustomake.
Youwillbepleasedwiththismodelwhichisdependableandattractiveinappearance.
Tip4
Usingshortwordsandspecificexpressions
InaccordancewithrequirementsofinyourinquiryofNov.15,wewouldliketomakeanoffertoyouaswementionedinthefollowing.
Newfacilitiesforresearchinthefieldofchemistrywillbeintheprocessofconstructionduringthecomingyear.
Tip5
Changethefollowingsentencesinmorepoliteway.
WehavereceivedyourletterofAprilthesecond.
Wewanttoupdatetheinformationwehaveonyouroperation.
WewanttousethetapesfromthemiddleofJulyandhopeyoutoexpeditethisorder.
Wewanttoknowifyouwanttorepresentus.Ifyouwantto,wewanttoknowyourthoughtsaboutthemarketforThinkingInternationalintheU.S.andwhatservicesyoucanprovide.
Tip6
Improvethefollowingletterbyfirst“chopping”thesentencesshort.
Wehaveenclosedourproposedagenda,whichareforourmeetingstobeheldatyourheadofficefromMay27toJune2,whichcoversallareaswewouldneedtoclarifybeforeanyfinaldecisioncouldbemade.
Pleasesubmityourproposedadditionsassoonaspossibleifyouwishtoincludeotherareastomeetrequirementsonyoursideandapromptreplywillverymuchfacilitatepreparationsonthisside.
Tip6
Organizingtheabovetwolongssentenceintoparagraphsafteryou’vechoppedthem.
Homeassignment
Improvethefollowingletterbyreorganizingthemintoseveralparagraphs.
Itakegreatpleasureininvitingyoutoattendanimportantseminaronexpatriateinvestmentgivenbyouroverseasinvestmentgroup.TheseminarhasbeenarrangedtogiveyouachancetolearnmoreaboutthefourTa-deWangfunds,spreadworldwideinequities,propertyandfixedinterestsecurities.Itwillalsopresentamethodofinvestingthatisidealfortheexpatriate:
theWangsGroupShareholdersAccountinHongKong.Thefundsbetweenthemprovideincomeo
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