亚行财务建议书评标指南.docx
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亚行财务建议书评标指南.docx
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亚行财务建议书评标指南
QUALITYANDCOST-BASEDSELECTION(QCBS)
EVALUATIONOFFINANCIALPROPOSALS
A.BACKGROUND
1.ThepurposeoftheevaluationofConsultants’FinancialProposals(FPs)istoverifythatthecostsitemizedintheFPsadequatelycovertheservicesofferedintheConsultants'TechnicalProposals(TPs).ForthepurposeofmaintainingfairnessandtransparencyintherankingofProposals,itshouldbepossibleuponcompletionoftherankingforCOSOandExecutingAgencies(EAs)toprovideadebriefingtoaConsultantwhosubmittedProposaladvisinginbroadtermshowtheConsultant'sProposalwasranked.
2.ForevaluationofTPs,theprocessisstructuredandwelldefinedastheevaluationisperformedusingcriteriadevelopedbytheEA’sConsultantSelectionCommittee(CSC)membersduringtheshort-listingmeetingandtheRequestforProposal(RFP)senttoshortlistedfirmcontainsacopyoftheSummaryEvaluationSheet(SES)andthePersonnelEvaluationSheets(PES)withcorrespondingcriteria.However,assimilarcriteriadonotexistforevaluationofFPs,itisimportantthatguidanceisgiventoCOSOandtheEAsastotheprocedurestobefollowedforevaluationofFPs.
B.PROCEDURES
3.InstructionsintheRFPrequirethatshortlistedconsultants'FPsbeinaformatwhichindicatestheunitcostandquantitiesofthevariouscomponents.Inaddition,theFPmustincludeprovisionalsumsandcontingenciesinaccordancewithrequirementsindicatedintheDataSheetoftheRFP.
4.FollowingcompletionofthepublicopeningofFPs,theconcernedEAshallevaluatetheFPsusingthefollowingprocedures:
a.CheckforCommercialCompliance
(i)CheckiftheProposalvalidityperiodaccordswiththatindicatedintheRFPDataSheet.
(ii)CheckiftheFPcontainsanystatementswhichmakeitscontentsrestrictiveorconditional(e.g.requirementsthatADBinadditiontocostsindicatedintheFP,shouldalsoreimbursetheconsultantforanytaxpayableintheconsultant'shomecountryorintheDMCwheretheservicesaretobeperformed;orastatementadvising"shouldtheimplementationperiodofservicesexceed12monthsfromthedateofcontractsigning,theClientshallincreaseallunitcostsindicatedintheFinancialProposalby5%.")ThesearejusttwoexamplesofconditionsthatconsultantsmightstateintheFP.
Forsuchcases,theevaluatormustdetermineifsuchstatementsmake
theconsultant'sFPaconditionalofferandifthisisfound
tobethecase,theFPshouldreceiveanevaluationscoreofzero.
However,beforesuchactionistaken,theevaluationshouldbediscussedwiththeLoanConsultingUnit(LCU)HeadandifneedbewithconcernedCOSODirector.
b.ArithmeticalCheck
(i)Checkmultiplications.
(ii)Checksummationofsub-totalandtotal.Whereplus(+)orminus(-)errorsarefound,correctionsshouldbemadeanddetailsofadjustmentsrecorded.
c.CheckProvisionalSums
TheProvisionalSumsshownintheFPmustbethesame,bothintermsofamountandcurrency(US$)asthoseindicatedintheRFPDataSheet.Where+or-errorsorcurrencyerrorsarefound,correctionsshouldbemadeanddetailsofadjustmentsrecorded.
Example1:
IftheProvisionalSumsamountproposedislessthantheRFPDataSheetrequirement,themissingamountwillneedtobeloadedtotheFP.However,sinceonlycompetitiveitemsoftheFPwillbeevaluated,suchmissingamountwillonlybeloadedtotheFPaftertheevaluationofthecompetitiveportionoftheproposalbutbeforetheoverallrankingisdetermined.ThisisbecausealoadingtotheProvisionalSumscanbringtheFPabovetheindicatedmaximumbudget(ifmaximumratherthanestimatedbudgetisused)resultinginazeroscoreontheFPandhenceaffectingtheoverallranking.
Example2:
Similarly,iftheProvisionalSumsamountproposedexceedstheRFPDataSheetrequirement,noimmediatedeductionwillbemadeforevaluationpurposessincetheexcessiveamountdoesnotaffectthecompetitiveportionoftheFP.However,aftertheevaluationofthecompetitiveportionoftheFPbutbeforetheoverallrankingisdetermined,theProvisionalSumsamountshallbedeductedtotheoriginallyindicatedamountintheRFPDataSheet..
d.CheckContractContingencies
TheContingencyshownintheFPmustbethesame,bothintermsofamountandcurrencyasthoseindicatedintheRFPDataSheet.Where+or-errorsorcurrencyerrorsarefound,correctionsshouldbemadeanddetailsofadjustmentsrecorded.
Example1:
IftheContingenciesamountproposedislessthantheRFPDataSheetrequirement,themissingamountwillneedtobeloadedtotheFP.However,sinceonlycompetitiveitemsoftheFPwillbeevaluated,suchmissingamountwillonlybeloadedtotheFPaftertheevaluationofthecompetitiveportionoftheproposalbutbeforetheoverallrankingisdetermined.ThisisbecausealoadingtotheContingenciescanbringtheFPabovetheindicatedmaximumbudget(ifmaximumratherthanestimatedbudgetisused)resultinginazeroscoreontheFPandhenceaffectingtheoverallranking.
Example2:
Similarly,iftheContingenciesamountproposedexceedstheRFPDataSheetrequirement,noimmediatedeductionwillbemadeforevaluationpurposessincetheexcessiveamountdoesnotaffectthecompetitiveportionoftheFP.However,aftertheevaluationofthecompetitiveportionoftheFPbutbeforetheoverallrankingisdetermined,theContingenciesamountshallbedeductedtotheoriginallyindicatedamountintheRFPDataSheet..
ForbothLoansandTAs,ProvisionalSumsandContingenciesmustbestatedinUS$intheRFPDataSheet.ThisistoensuresimplicityandbecauseADBdoesnothavepurchaseagreementswithallDMCcurrenciesunlesstheyarefullyconvertible.Assuch,pleaseensurethatallFPsreceivednotonlyadheretotheamountsindicatedintheRFPDataSheetbutalsowiththeUS$currencyrequirement.ShouldaFPincludeProvisionalSumsandContingenciesinanothercurrency,conversiontoUS$shouldbemadeusingtheexchangerateofthedateandsourcealsoindicatedintheRFPDataSheet.
e.CheckonConsistencybetweenFPandTP
UnitcostitemsintheFPareshownaseitherinternationalorlocalcostundertwocategories:
remunerationandout-of-pocketexpensesandchecksmustbemadetodetermineifthesehavebeenprovidedinaccordancewiththeRFPrequirements.
(i)Remuneration
(a)Checkinternationalandnationalperson-monthsinputstotalsshowninTPandcomparetotheRFPDataSheetminimumtotalpersonmonthinputrequirements.IfthetotalsindicatedintheTPdonotmatchtheminimumDataSheettotalrequirements,loadforthemissingperson-monthsbymultiplyingthehighestremunerationrateproposedintheconsultant’sownFinancialProposalforinternationaland/ornationalexpertsandaddtothetotalremunerationamount.
(b)Checktodetermineiftheinputsshownforeachexpert(internationalandnational)onthePersonnelScheduleoftheTP(FormTECH-6)arethesameastheinputsforeachexpertindicatedintheFP.ThePersonnelScheduleoftheTPintermsofperson-monthinputsshallprevail.Therefore,iftheperson-monthinputsshownontheFPdonotmatchwiththePersonnelSchedule,adjustmentsshouldbemadetotheFPanddetailsofadjustmentsrecorded.
(c)Theseven(7)examplesbelowillustratecommonsituationsofdiscrepanciesbetweeninputsintheTPandFPand/ordiscrepanciesbetweeninputrequirementsintheRFPDataSheetandproposedinputsintheFPandhowtocorrectlyaddressthesesituationsduringevaluationofFPs.Pleasenotethatthe10personmonthsRFPDataSheetinputrequirementsisfor1positiononlyintheexamples.Inpractice,itisnecessarytodeterminewhetherthereisadiscrepancybetweenthetotalinputsintheDataSheetandtheTPbeforedecidingonwhetheranyloadingisnecessaryandwhichratetobeadoptedfortheloading.
RFPDataSheetinputrequirement(inperson-months)
TP(person-monthsproposed)
FP(person-monthsproposed)
RateProposed/person-month
Example1
10
10
8
$20,000
Example2
10
8
8
$20,000
Example3
10
8
6
$20,000
Example4
10
0
0
NoRateProposed
Example5
10
12
12
$20,000
Example6
10
10
12
$20,000
Example7
10
12
14
$20,000
Example1:
Inthiscase,therearetwoperson-monthsmissingintheFPcomparedtotheTPwhichisheldtobecorrect.SincethereisnodiscrepancybetweentheTPandtheRFPDataSheetinputrequirement,thereisonlyneedtoloadtheFPwiththetwomissingperson-monthsattheunitrateproposedbytheconsultantfortheposition,i.e.2x$20,000=$40,000.
Example2:
Inthiscase,thereisnodiscrepancybetweentheFPandtheTPbuttherearetwoperson-monthsmissingcomparedtotheRFPDataSheetrequirementsfortheposition.However,whetherthereisaneedtoloadtheFPforthesetwomissingperson-monthsdependsonwhethertheRFPDataSheetminimumtotalperson-monthinputrequirementsaresatisfiedornot.Iftwoadditionalperson-monthshavebeenproposedtoanotherpositionintheFPtherewillbenoneedtoload.However,iftheFPisshortoftwoperson-monthscomparedtototalRFPDataSheetminimumpersonmonthinputrequirements,weneedtoloadtheFPwiththetwomissingpersonmonthsattheunitrateproposedbytheconsultantforthatposition,i.e.2x$20,000=$40,000.
Example3:
Inthiscasethereisadiscrepancyoftwoperson-monthsbetweentheFPandtheTP.SincetheTPisheldtobecorrect,thereisaneedtoloadtheFPwiththetwomissingpersonmonthsattheunitrateproposedbytheconsultantforthatposition,i.e.2x$20,000=$40,000.However,therearealsotwoperson-monthsmissingcomparedtoRFPDataSheetrequirementsfortheposition.Again,whetherthereis
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