Memo(备忘录)的写法优质PPT.ppt
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Memo(备忘录)的写法优质PPT.ppt
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DavidLin,SalesManagerItisusuallynotnecessarytouseMr.,Mrs.,MissorMs.unlessthememoisveryformal.From:
yournameandjobtitle,Format,Date:
currentdateSubject:
Thesubjectlineshouldbespecificandbrief.E.g.“MandatoryEmployeeBenefitsMeeting”ratherthan“Meeting”,Howtowriteasubjectline,WriteacompletesentenceThecompanyisgoingtoinstallanewsecuritysystem.OmitalltheunnecessarywordsInstallanewsecuritysystemRearrangethewordordersecuritysysteminstallChangethepartofspeechSecuritysysteminstallation,Format,Body:
Opening:
StateoremphasizethepurposeDiscussion:
Reasons,detailsorexplanationsthatsupportthemainidea.Closing:
Arequirementorinformingactiontotake.Useseparateparagraphstopresentideas:
eachparagraphshouldconcentrateononeidea.,Guidelines,Alllinesofthememobeginattheleftmargin.Thetextbeginstwospacesafterthesubjectline.NoclosingremarksuchasSincerelyorBestregardsisnecessary.Ifthememoislongerthanapage,repeatthe“To”line,thedate,andthesubjectlineonandaddapagenumbertosubsequentpages.,Guidelines,BeingdirectAvoidover-politeness,Beingdirect,Thecommonbeginningexpressions,ifany,shouldbe:
PleasebeinformedthatPleasenotethatIthascometomyattentionthatIthasbeenbroughttomynoticethatOrsimplyadd“please”or“Iwouldlikeyouto”beforegivinginstructions.,Avoidover-politeness,Somepoliteexpressionscommonlyusedinbusinessletterswillfindnoplaceinmemos.IwouldappreciateitverymuchifyoucouldhavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.PleasebesuretohavetheformsfilledinandreturnedtotheAdministrationOfficeby12June2010.Thankyouforremindingmeofthemeeting,andIshouldliketohaveanoverheadprojectorforthesession.Ihavebeeninformedofthemeetingandwouldaskforanoverheadprojectorforthesession.,Format,MemorandumTo:
IrisAnderson,TrustOfficerFrom:
SamJones,PayrollAccountingDate:
23October2009Subject:
RequestforUpdateonStockOptionParticipationWeneedanupdateonthoseemployeesinyourdepartmentwhoareparticipatinginthecompanystockoptionplan.Pleaselistthenamesofthosewhoarecurrentlyparticipatingandtheiryearsofservice.Alsolistanyonewhowillbeeligibleforparticipationnextyear.Besuretoturninthisinformationtomeby28October.S.J.,Exercise,Supposeyouarethepresidentofacompany.Writeamemotothevice-president,PercyWhite,tonotifyhimtheemployeestrainingoncomputerandaskhimtowriteaplan.Thefollowinginformationshouldbeincludedinthememo:
1.timeandplaceofthetraining;
2.howmanypeopleandwhoshouldattendthetraining;
3.howtoorganize.4.othermatters.,Sample,To:
PercyShelly,VicePresidentFrom:
LiMing,PresidentDate:
January20,2008Subject:
ComputerTrainingIamwritingthisMEMOtoinformyouthatwearegoingtohaveacomputertrainingamongouremployees.Andthedetailsarelistedasfollows.Firstly,Iwouldlikeyoutodesignourownin-housecomputer-trainingprogram.Wehadbetterclassifytheemployeesaccordingtotheirpostsandputthemthroughtheprograminturn.Secondly,thepositionwillcommenceattheendofMayandwilllastthroughtotheendofAugust.Finally,pleasewriteupabriefplan,describingyouradditionalideasandsuggestionsconcerningthistraining.Ifyouhaveanyquestions,pleasedonothesitatetocontactmeformoreinformation.,Homework,wevehadseveralcomplaintsfromcustomerssayingthatsomeofthemreceivedthebookstheyorderedwiththewronginvoices,andsomeweresentthecorrectinvoiceswiththewrongbooks.Thishasneverhappenedbefore.TheManagingDirector,MrAugustusFoley,isveryconcernedaboutthis.Willyoupleasedraftamemo,underhisname,acopyofwhichcanbesenttoallworkersintheDispatchDepartment,expressinghisconcernandaskingthemtogivetheirfullattentiontotheirworkandtodouble-checkthatthecorrectinvoicesaresentwithorders?
Iknowtheyhavehadseveralnewworkersstartingthereduringthelast6monthsbuttheymusttakethemtotheDispatchDepartmentManger,oldHarryHawke.Oh,yes,writeitinafriendly,helpfultoneandnotathreateningone.,MemorandumTo:
Allworkers,DispatchDepartmentFrom:
MrAugustusFoley,ManagingDirectorDate:
12June2000Subject:
DispatchBooksSeveralcomplaintshavebeenreceivedfromcustomerswhohavebeensentthecorrectorderswiththewronginvoicesandthewrongorderswiththecorrectinvoices.Pleasetakeextracaretoensurethatbothordersandinvoicesarecorrect.IamawarethatwehaveseveralnewmembersofstaffinthisdepartmentandIamnotputtingtheblameontothem.However,ifanyonehasaproblemtheyshouldspeaktoHarryHawkewhowillbeabletoassistthem.Iamconcernedasthisproblemhasneverhappenedbefore.,
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