ERP Proc Intl v i313 international.docx
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ERP Proc Intl v i313 international.docx
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ERPProcIntlvi313international
NOTFORDISTRIBUTIONTOVENDORSANDCUSTOMERS
WITHOUTPRIORCONSENTFROMCORPORATEEHSAND/ORLEGAL
RevisionNotes
Date
Version
RevisionAuthor(s)
RevisionNotes
1/16/06
3.0
DennisAler
Initialdraftofstreamlinedprocedure(Seebelowfordetailedrevisions).
2/15/06
3.1
DennisAler
UpdateAttachment2toincludeupdatedEHSEventNotificationdocument(Updated2/15/06),UpdatedTab12intheERPBindertoincludemoredetailforcritiquingfacilityevacuations
3/27/06
3.2
DennisAler
UpdateAttachment2toincludeupdatedEHSEventNotificationdocument(Updated2/27/06).
8/3/06
i3.3
EdgarSantiago,DennisAler
Procedurestreamlinedforuseatinternationalfacilities.
TableofContents
1.0PurposeandScope
2.0ProgramRequirements
2.1ERPRoleDesignations
2.2EvacuationAlarmsandEvacuationAssemblyAreas
2.3ShelterAlarmsandEmergencyShelterAreas
2.4AdditionalEmergencyResponseProcedures
2.5EmergencyHeadCountingProcedures
2.6EmergencyPlanningMaps
2.7EvacuationDrills
3.0Training
4.0Recordkeeping/Documentation
5.0References
6.0Definitions
7.0Attachments
1.0
PurposeandScope
1.1Intheeventofanemergency,minimizedangertothehealthandsafetyofallRRDonnelleyemployees,visitorsandcontractors.
2.0ProgramRequirements
2.1ERPRoleDesignations
TaskID
ActionItem
HS500-2.1
RolesmustbeassignedtopersonnellistedinTab1oftheERPBinderinAttachment1.
2.1.1Allrolesshouldmeetthefollowingcriteria:
∙Leaderandatleastoneback-up
∙Coverageforeachproductionshift(or24-hour)
NOTE:
Roles/ResponsibilitiesforeachrolearelocatedinTabs2-10oftheERPBinder
2.1.2Commander
2.1.2.1.1Typically,SeniorManagementassumestheroleofCommander,butthesitemayassignresponsibilitytootheremployee.
2.1.2.1.2Iffeasible,establishaCommandCenterasalocationforcoordinatingtheseemergencyoperations.Suggestedsupplies:
∙CopyoftheERP/EmergencyMap
∙Communicationequipment(phones,twowayradios,etc.)
∙FacilityMaterialSafetyDataSheets
∙Computer/printer,Internetconnection,faxmachine
∙Employeelistsoremployeesign-insheets
2.1.3CommunicationsLeader/MainEntryReceptionist/Security
2.1.3.1.1Temporaryorcontractpersonnel(e.g.securityguards)arenotrecommendedduetothehighlevelofturnoverandtrainingrequired.
2.1.4BuildingOperations/Maintenance
2.1.5DepartmentEmergencyRepresentatives
2.1.6EmergencyResponseTeams:
Ifthesitehasanemergencyresponseteam,thepersonnelmustbeproperlytrainedand/orcertified.Examplesinclude:
∙Useoffireextinguishers
∙Deliveryoffirstaid,includingcardiopulmonaryresuscitation(CPR)
∙Implementchemicalspillcontrolprocedures
∙UseofAutomatedExternalDefibrillators(AEDs)
2.2
EvacuationAlarmsandEvacuationAssemblyAreas
TaskID
ActionItem
HS500-2.2
EstablishEvacuationAlarm,PrimaryandSecondaryAssemblyAreasidentifiedasperTab2oftheERPBinderinAttachment1
2.2.1CriteriatoconsiderforAssemblyAreas:
∙Ifpossible,areasshouldbelocated100feet(30meters)frombuilding
∙Maintainpersonneldistancedfromsmoke,fire,andemergencypersonnel(firemen,etc.)
2.2.1.1Ensureadequateemergencylightingformeansofegress,incaseofapoweroutage.
2.2.1.2EnsurethatpeoplewithdisabilitiescanpromptlyreporttoassignedAssemblyArea.
2.3ShelterAlarmsandEmergencyShelterAreas
TaskID
ActionItem
HS500-2.3
EstablishShelterAlarm/ShelterAreasasperTab3oftheERPBinderinAttachment1
2.3.1CriteriatoconsiderforShelterAreas:
∙Lowestlevelofthebuilding,towardsthecenterofthebuilding
∙Awayfromexteriorwindows,doors(Examplesincludelockerrooms,hallways,etc.).
∙Recommendapproximately3squarefeet(1meter)ofspace,perperson
2.3.1.1Ensureadequateemergencylightingformeansofegressandinsidetheshelterarea,incaseofapoweroutage.
2.3.1.2EnsurethatpeoplewithdisabilitiescanpromptlyreporttoassignedShelterArea.
2.4AdditionalEmergencyResponseProcedures
TaskID
ActionItem
HS500-2.4
EnsurethatTabs4through10oftheERPBinderinAttachment1areimplementedforanyapplicableemergency.
2.5EmergencyHeadCountingProcedures
TaskID
ActionItem
HS500-2.5
ImplementprocesstoaccountforRRDonnelleyemployees,visitorsandcontractors,usingthesign-inloginAttachment3orequivalenttoaccountforvisitorsandcontractors.
2.5.1ItissuggestedthatacopyofacrewlistforeachdepartmentbemaintainedduringeachshiftthatisaccessibletoDepartmentEmergencyRepresentatives.
2.5.2Forvisitorsandcontractors,thesign-inlogwillbekeptattheentranceswherethesepersonnelenterthebuilding.
2.5.3Asign-outlogisalsorecommendedforRRDonnelleyemployeesthatchoosetoleavethefacilitygroundsagainstmanagementdirection.
2.6EmergencyPlanningMaps
TaskID
ActionItem
HS500-2.6
EmergencyPlanningMapsmustbevisiblypostedineachdepartment.AnexampleisincludedinAttachment4.
2.6.1Mapsarerequiredtoinclude:
2.6.1.1TelephonenumberforCommunicationsLeader(postedonorneartelephones).
2.6.1.2Anexplanationofthesite-specificEvacuationandShelteralarms.
2.6.1.3PrimaryandSecondaryevacuationroutesfromeachdepartment.
2.6.1.4PrimaryandSecondaryEvacuationAssemblyAreas.
2.6.1.5EmergencyShelterAreaLocations.
2.7EvacuationDrills
TaskID
ActionItem
HS500-2.7
Ensurethatevacuationdrillsareconductedannually,findingsdocumentedandcommunicatedtoallemployees,usingAttachment5asguidance.
2.7.1Criteria:
2.7.1.1Anactualincidentorfalsealarmthatrequiredafacilityevacuationcanbeusedinlieuofperformingadrill.
2.7.1.2Conductdrillsofeventsmostlikelytooccuratlocation(earthquake,unexpectedsevereweather,etc.).
3.0Training
TaskID
ActionItem
HS500-3.1
EnsurethatallemployeesaretrainedaccordingtotherequirementsoutlinedintheTrainingMatrix,asshowninAttachment6.
4.0Recordkeeping/Documentation
TaskID
ActionItem
HS500-4.1
Ensurethatrecordkeeping/documentationisretainedasrequiredbytheRRDonnelleyRecordRetentionPolicy.
4.1Theresults(writtenobservations)ofallemergencyevacuationdrillsandactualincidentsmustberetainedfor2years.
4.2Maintainemployeetrainingfiles(basedoncompany’sRecordRetentionPolicy)
4.3Allowemployee’saccesstoERPdocument(typicallyinanunlockedSafetyCoordinator’soffice,unlockedSupervisor’soffice,Cafeteria,etc).
4.4ProvidecopiesofthisERPtolocalemergencyresponseagencies(Fire/PoliceDepartment)asdeemednecessarybyfacilitymanagement.
5.0References
5.1OSHA29CFR1910.36“MeansofEgress”
5.2OSHA29CFRSubpartE1910.38,“Employeeemergencyplansandfirepreventionplans”
5.3AppendixtoSubpartEtoPart1910.38–“MeansofEgress”
5.4OSHA29CFR1910.165“EmployeeAlarmSystems”
5.5RRDonnelleyFirePreventionPlanHS520
5.6NationalSafetyCouncilOn-SiteEmergencyResponsePlanningGuide
5.7RRDonnelleyContractorSafetyProcedureHS210
5.8NFPA1600StandardonDisaster/EmergencyManagementandBusinessContinuityPrograms2004Edition
5.9FMGlobalPropertyLossPreventionDataSheet10-2,EmergencyResponse.
6.0Definitions
Emergency:
Anunforeseeableeventthatcancauseharmtopeopleandproperty,includingbutnotlimitedtofire,explosion,tornado,chemicalrelease,earthquakeandsevereweather.
EmergencyEscapeRoute:
Theroutes(primaryandsecondary)thatemployeesaredirectedtofollowintheeventtheyarerequiredtoevacuatetheworkplaceorseekadesignatedassemblyarea.
EmergencyCommandCenter:
Adesignatedareaforthemanagementofanemergencyincident.
EmergencyNotificationCenter:
Aninternalphonenumberthatisusedtoreportemergencies.Onceanincidentisreportedtothenotificationcentertheproperemergencyagencieswillbecontacted.
Exit:
Thatportionofameansofegresswhichisseparatedfromallotherspacesofthebuildingorstructurebyconstructionorequipmentasrequiredtoprovideaprotectedwayoftraveltotheexitdischarge.
ExitAccess:
Thatportionofameansofegressthatleadstoanentranceoranexit.
ExitDischarge:
Thatportionofameansofegressbetweentheterminationofanexitandapublicway.
MeansofEgress:
Acontinuousandunobstructedwayofexittravelfromanypointinabuildingorstructuretoapublicwayandconsistsofthreeseparateanddistinctparts:
thewayofexitaccess,theexit,andthewayofexitdischarge.
7.0Attachments
1.ERPBinder
2.EHSEventNotification
3.Visitor/ContractorSign-InLog
4.ExampleEmergencyPlanningMap
5.ERPGuidanceDocument:
PerformingAnnualEmergencyEvacuationDrills
6.TrainingMatrix
7.TaskTracker
Attachment1
ERPBinder
ThisdocumentistoserveastheactualfacilityEmergencyResponsePlanwithall“set-up”typeelementsoutlinedinthemainbodyofthecorporateprocedure(HS500)removed.Thisisthedocumentthatshouldberevisedtoincludesite-specificinformation,printed,andmadeavailableasahardcopyinthefacilityforquickreferenceintheeventofanemergencysituation.
Thisdocumenthasbeendesignedwiththefollowingconsiderations:
❑Alltablesthatrequiresite-specificinformationhavebeenexpanded(Foreaseofinsertingsite-specificinformationandforbetterreadability).
❑Allprocedureheadershavebeenremoved.Allheadersarenowspecifictoeachtab.
❑Theleftmarginhasbeenexpandedtoallowfora3-holepunch(seeexamplebelow).
❑Eachspecificprocedureattachmenthasbeenseparatedbysectionsothateachcanbeplacedunder
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