HP PPT FAQs.docx
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HP PPT FAQs.docx
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HPPPTFAQs
Frequentlyaskedquestions
Contact:
ElaineJansen
Phone:
(281)518-6691
E-mailquestionsto:
NEWPPT@
NewHPPowerPointpresentationtemplate
Aboutthetemplate
Whyarewechangingpresentationtemplates?
WhenthelastchangewasmadetothePPTpresentationtemplate,theOperationOneVoice(OOV)identitysystemwasnotcompletelydeveloped.Wesimplyaddedthe+hpgraphicdevicetothetitlepageandsometransitionslides.Withthenewtemplate,thedesignismuchmorecloselyalignedtotheOOVstyleandsystem.
Theredesignofthetemplatewasalsodonetohelpuselevatethequalityofourexecutivecommunicationsbyusingthelatesttechnologyinexternalpresentations.
Whatarethekeydifferencesbetweenthenewtemplatesandtheoldtemplate?
Thenewtemplatesaddresssomeofthemajorconcernsraisedwiththeprevioustemplate.
∙Aseparatetemplate(extended)hasbeencreatedtoallowpresentationdeveloperstotakeadvantageoftheincreasedcapabilitiesofWindowsXP/PowerPoint2002,including“multiplemasters”.
∙Tominimizeconfusion,wecreatedseparatetemplatesforuserswhohaveWindows2000/PowerPoint2000/97.
∙Youcannowchoosethelightbackground(smallervenuesandroomswithnaturallight)orthedarkbackground(largevenuesorrearprojection).
∙Thenewtemplatescanbeprintedingrayscale(toconserveink)orincolor.
∙Thecolorpalettehasbeenmodifiedforgreaterflexibilityindesigningchartsandgraphs.
HowdoesthenewtemplatedesignworkwiththeOneVoiceidentitystyleandsystem?
NowthattheOneVoicesystemismuchmoredeveloped,thePPTtemplateshavebeenredesignedtomorefullyrepresentthisnewlookandfeelforHPcommunicationsmaterials.We’veexpandedtheapprovedPPTcolorpalette,andincludedabasicgridforlayingouttextandgraphics.
Whyaretheretwodifferenttemplates–andhowaretheydifferentfromeachother?
∙MostemployeesareusingeitherWindows2000(or98,NT,Me),andtherestareonWindowsXP.WindowsXP/Office2002offersagreatdealofincreasedflexibilityovertheearlierOSversions.ToallowXPuserstomaximizetheiruseofXPcapabilities,thedecisionwasmadetocreatedifferenttemplatesforthedifferentoperatingsystems.
∙ThekeydifferenceisthattheXPtemplateoffers“multiplemasters”–titleslides,quoteslides,transitionslides,and“opening/walk-in”slideswhilethetemplatesforWindows2000(orearlierversions)offeronlyasinglemastertitleandbulletslide.TheXPtemplatehasbeencreatedtospecificallytakeadvantageofcurrenttechnology(animation,etc.)andenableHPseniorexecutivestodelivermoredynamicandcompellingpresentationstoexternalaudiences.
WheredoIgotodownloadthenewtemplates?
EmployeescandownloadthenewtemplatesandguidelinesfromthisURL:
ExternalagenciescandownloadthenewtemplatesandguidelinesfromeithertheHPBrandPortal:
ortheOneVoicebrandsite:
Arethenewtemplatesavailablefordownloadfrom“AIM”?
Notyet.Wearehavingthemtestedtomakesuretheydownloadproperly.Assoonasthetestingiscomplete,thetemplateswillbemadeavailablethroughtheAIMsysteminadditiontotheothersiteswheretheyarecurrentlyposted.
IfmyoperatingsystemisWindows2000,amIlimitedtothe“standard”template,orcanIuseatitleorquoteslidethatincludestheimages?
Therearepre-designedtitleslidesandquoteslideswithimagesavailablefordownloadfromtheCreativeResourceLibrary(CRL)Therearealsoanumberoftransitionslidesyoucanuse,alsolocatedintheCRL.Justremember–addingimagestopresentationscanaddsubstantiallytotheoverallfilesize.
IfmyoperationsystemisXP,doIhavetouseallthemasterslides?
No,youdon’t.Youcansimplyusethe“standard”title,opening,quoteandtransitionslidesforallyourpresentations.
Whatarethe“multiplemasters”withinPowerPoint2002/WindowsXP?
ThisisaveryhelpfulfeatureofXP–itmeansallofthedifferenttemplatedesignscanbeincludedinasingletemplatefile.Multipleslidemastersallowyoutousepre-designedquoteslides,openingslides,titleslides,andclosingslides.ThenewXPtemplateincorporatesseveralslidedesigntemplates:
aslidemaster(forbulletslides)andacorrespondingtitleslidemaster.Slideandtitlemastersarepaired;aslidemastercanexistwithoutatitlemaster–buttitlemasterscannotexistwithoutacorrespondingslidemaster.CompletedetailsonhowtousethesemultiplemastersisincludedintheXPtutorial.
WhyistheXPtemplatefilesizesolarge?
Byincludingthedifferentmasterswithimageswithinthebasictemplate,thebasicfilesizeincreasessubstantially.However,havingallthemastersavailableinonefilesavesyoutimebynothavingtogotheCRLtodownloadatitle,quote,oropening/segueslidewithimages.Yousimplyselectwhichmastersyouwanttouseforapresentation,andonlythoseslidesbecomepartofthenewpresentationfile.
WhendoIusethelightbackgroundvs.thedarkbackground?
Thelightbackgroundisthe“default”orstandardtemplate;useitforinternalpresentationsorsmallervenueswithnaturallighting.Ifyou’llbepresentinginalargevenue,orthepresentationwillberear-projected,werecommendthatyouusefordarkbackgroundforbettercontrastandreadability.
CanIuseboththelightbackgroundanddarkbackgroundslidesinasinglepresentation(liketheprevioustemplate)?
No–youshoulduseonlyonebackgroundthroughoutasinglepresentation.Itislessdistractingtotheaudienceifasinglecolorbackgroundisused.
Willthistemplatebeusedbyeveryoneinthecompany–includingourseniorexecutives?
Yes.Thisnewtemplatedesignprovidesalotofflexibility–whichisextremelyimportantforourexecutivecommunications.It’simportantthatHPpresentationsnotonlyequalbutexceedthoseofourcompetitorswhenourexecutivesmakepresentationsatmajorevents.By“raisingthebar”onthequalityandconsistencyofallHPpresentations,wearecreatingastrongertietoourbrandidentity.
ArethereanyotherpresentationtemplateswhichcanbeusedforHPpresentations?
No,allHPpresentationsshouldusethisnewtemplate.Theonlyexceptionisforco-brandedpresentationsdevelopedinconjunctionwithoneofourglobalalliances.
Isthereatimelinefortransitioningtothenewtemplate?
∙Yes.Werealizethatitwilltakesometimeforpeopletochangeexistingpresentationsovertothenewtemplate.AllNEWpresentationsshouldbecreatedinthenewtemplates,effectivetoday.
∙Existingpresentationsshouldbetransitionedtothenewtemplateassoonasopportunityallows.ThetransitionprocessmustbecompletedbytheendofFY04.
Migratingexistingpresentations
Willitbedifficulttomigratecontentfromexistingpresentationstothenewtemplateformat?
No.Thenewtemplatedesignwascreatedwith“easymigration”inmind.Whiletheremaybegraphicsthatrequireadjustmenttoensuremaximumclarityandreadability,textandimagesshouldmigratequicklyandeasilyfrompresentationscreatedintheprevioustemplate.
HowdoIchangeanexistingpresentationoverthenewtemplateformat?
∙ForWindows2000users:
Opentheexistingpresentationandgotothe“slidesorter”view.Selectalltheslidesand“copy”them.Openanewpresentationand“paste”theslidesintothe“slidesorter”view.Thepastedslideswillautomaticallytakeonthedesignofthenewtemplate.Completeinstructionsarefoundonpage22ofthe2000tutorial.
∙ForXPusers:
Opentheexistingpresentation,selectallslidesfromthe“slidethumbnail”paneand“copy”.Openanewpresentationand“paste”theslidesintotheslidethumbnailpane(orslidesorterview).A“pasteoptions”clipboardiconwillappear;select“Usedesigntemplateformatting”.Completeinstructionsareonpages22–24intheXPtutorial.
Doesanyoneunderstandhowmuchtimeandeffortittakestoupdateallofthedifferentpresentationsfromonetemplatetoanother?
Yes-allofourpresentationswillhavetobechangedtothenewtemplateaswell.Thatiswhywehavesuppliedasmuchasinformationaspossibletomaketheupdatingandmigratingofcontenttoassistyouinthisprocess.
Isthereaspecificteamthatcanhelpmemigratemyexistingpresentationsovertothenewtemplate?
Yes.TheCustomerPresentationCentral(CPC)groupcanassistyouwiththisprocess.Youcansendane-mailtoCPC@.
WhatdoIdoifIneedtoincludeinformationfromapresentationthatusedtheold“ideaunit”template?
∙UsingpreviousidentitysystemsforanyHPcommunicationsmaterialsdilutesoureffortstodevelopandmaintainastrongbrand.Contentfromexistingpresentationsmustbetransitionedovertothenewtemplateand/orredesignedtocomplywithcurrentHPbrandstandards.
∙Ifyouneedassistancewithupdatingcontentfromanoldertemplatetothenewtemplate,youcancontacttheCustomerPresentationCentral(CPC)groupforassistance:
CPC@.
Thefont
WhydoweusetheHPFuturafontforpresentations?
TheHPFuturafontisanintegralpartoftheHPbrandidentitysystem,justlikeourimagerystyleandourcolorpalette.HPownsthisfont–anditisuniquetoourcommunications.ByusingHPFuturainourpresentations,ithelpsreinforcetheHPlookandstyle–especiallyinexternalcommunications.ItISnoticeablewhenadifferentfontisused.
HowcanImakesurethatthefontdoesn’t“default”toanothertypefaceifyou’resendingaHPpresentationtosomeoneoutsidethecompany?
Youcanembedthefontsintothepresentation,butthefilesizewillincreasewhe
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