Practical Writing.docx
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Practical Writing.docx
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PracticalWriting
PracticalWriting
Unit1Letters
AThank-youLetters
PartIMainPoints
1.Whatisathank-youletter?
Whydowehavetowriteathank-youletter?
2.Whatisaletterofcongratulation?
3.Whydowehavetowritealetterofcongratulation?
4.Howtowritetheabove-mentionedletters?
PartII
1.WritingThank-youLetters
Itisimportanttotakethetimetothankeveryonewhohelpswithyourcareerorjobsearch.Hereisageneralthank-youletteryoucansend(viaemailormail)tothepeoplewhohavehelpedyou.
Ifyouaresendinganemailletter,thereisnoneedtoincludeyourreturnaddressoryourcontact'saddress.Listyourcontactinformationinyoursignature.
Writingathank-youletter,orthank-youemail,afteranemploymentinterviewisamust.Infact,someemployersthinklessofthoseintervieweeswhofailtofollow-uppromptly.Plantosendoutyourthank-youlettersassoonaspossible(preferablywithintwenty-fourhours)afteryourinterview.
2.CustomizeYourThank-youLetters
Likeanypieceofwriting,itisbesttokeepyouraudienceinmind.Addresstheirissuesandconcerns.Ingeneral,typed(paperoremail)thank-youlettersarerecommended.
However,somesurveyssuggestthathiringmanagerslikehand-writtenthanknotes,too.So,considerthe"personality"oftheorganizationandtherapportyoufeltduringyourinterviews.Ifyourinterviewwasafairlyinformalprocessand/oryouachievedanimmediaterapportwithyourinterviewer,ahand-writtennoteisfine.
3.Youshouldalwayssenda"thank-you"letterornoteasafollow-uptoyourinterviewbecauseitisanintegralpartoftheemploymentprocessandbecausethepowerofsaying"thankyou"cannotbeoverstated.A"thank-you"lettersendsamessagethatyouarebothconsiderateandprofessional,therebyhopefullyreinforcingthepositiveimpressionyouleftuponthereader'smind.Thisarticlewasdesignedtohelpyoutowritea"thank-you"lettertoapotentialemployer,butyoumayadaptthisformatforother"thank-you"letterusesaswell.
Sample1
GeneralThank-youLetter
YourName
YourAddress
YourCity,State,ZipCode
YourPhoneNumber
YourEmail
Date
Name
Title
Organization
Address
City,State,ZipCode
DearFirstName,(orMr./Ms.LastNameifyoudon'tknowthemwell)
Thankyouforallthehelpyouhavegivenmewithmyjobsearch.
Iespeciallyappreciatetheinformationandadviceyouhaveprovided,andthecontactsyouhavesharedwithme.
Yourassistancehasbeeninvaluabletomeduringthisprocess.
Again,thankyousomuch.Igreatlyappreciateyourgenerosity.
BestRegards,
YourName
BCongratulationLetters
PartIMainPoints
1.Whatisaletterofcongratulation?
2.Whydowehavetowritealetterofcongratulation?
PartII
1.Howtowritealetterofcongratulation?
Acongratulatorylettercanoftenbequiteatrickylettertowrite.Wemusttakecareitdoesnotsoundeitherpatronizingorbitter(dependingonyourpositioninrelationtotherecipient).Thebestwaytoapproachitissimplytoacknowledgetheirspecialevent,congratulatethemonitandwishthemwellforthefuture.
Aimtowriteaplain,straightforwardletterthatcannotbemisinterpretedorviewedinanywayotherthanagenuinestatementofcongratulations.Followthedirectsamplebelow.
2.Howtowriteeffectivecongratulationletters
Writethecongratulationletterassoonaspossibleafterthefortunateeventtakesplace.
Stateinthebeginningthespecificoccasionthathasmotivatedyoutowriteacongratulationletter.
Expresspraiseandapprovalofthereader'saccomplishmentinyourcongratulationletter.
Keepyourcongratulationlettersimpleandconcise—underonepageinlength.
Keepyourletterpositiveanddon'tincludeanynegativecommentsorunhappynews.
Don'tsuggestthatthefortunateeventshouldbenefittheletter-writerinanyway.
Don'texaggerateyourcongratulatorywordsoryourlettermayseemsarcasticormocking.
Sample:
CongratulationonPromotion
(1)
DearSir/Madam,
Onbehalfofthemanagementofthiscompany,IwouldliketoextendtoyouourwarmestcongratulationsandbestwishesontheoccasionofyourappointmentasGeneralManageroftheCorporation.Iamconfidentthatunderyourableleadershipthecorporationwillachievefurtherbrilliantsuccessandthatthefriendlyrelationsbetweenourtwocompanieswillcontinuetoprogress.
Verycordially,
(Signature)
CongratulationonPromotion
(2)
DearSir/Madam,
Congratulationsonyourrecentpromotionto(position).
Iknowhowhardyouhaveworkedtoearntherecognitionyoupresentlyenjoyat(nameoffirm),andIfeelthattheyareverywiseinhavingmadetheirchoice.
Pleaseacceptourbestwishesforyoursuccessinyournewposition.
Sincerelyyours,
(Signature)
CongratulationonPromotion(3)
DearSir/Madam,
Uponhearingofyourpromotion,Iwouldliketoofferyoumycongratulations.
Itisalwaysgoodtoseehardworkandcompetencerewarded.
Iamsurethatyourpromotionisoneofmanystepsyouwilltakealongthewaytoasuccessfulcareer.
Again,letmeoffermycongratulationsandwishyouluckatyournewposition.
Sincerelyyours,
(Signature)
CCondolenceLetters
DearMrs.Robinson,
Iwouldliketosendyoumydeepestsympathiesonyoursadloss.ItcameasagreatshocktohearofDr.Robinson’sterribleillness,andhewillbegreatlymissedbyeverybodywhoknewhim,particularlythosewho,likeme,hadthegoodfortunetohavehimasatutor.HewasaninspiringteacherandafriendIamproudtohavehad.Icanonlyguessatyourfeelings.IfthereisanythingIcando,pleasedonothesitatetoletmeknow.
Withkindestregards,
Yourssincerely,
(Signature)
ThanksforCondolence
Dear(name),
Iammostgratefulforyourkindletterofsympathy.AlthoughIamsaddenedbyRolf’sdeath,Iamrelievedthathedidnotsufferatall.
Thefuneralwasbeautiful.ManyofRolf’soldestfriendscameandtheirsupportmeantalottome.Iquiteunderstandthatyoucouldnotcomeoverforit,buthopeyouwillcallinandseemewhenyoucomehere.
Yourssincerely,
(Signature)
DApologyforMissinganInterview
DearSir/Madam,
IwouldliketotakethisopportunitytoapologizefornotattendingtheinterviewIhadscheduledwithyouon(date).Idohaveastronginterestinyourcompany,butunfortunatelyanincidentoccurredtomeandIhadtocancelunexpectedly.
IunderstandthatIchosethattimeandotherstudentscouldhaveusedthattimetointerviewwithyourcompany,butIhopeyoumightunderstandthesituation.Iamstillveryinterestedininterviewingwithyourcompanyifpossible.Ihaveenclosedmytelephonenumberande-mailaddress;pleasecontactmeatyourearliestconvenienceifyouwouldbewillingtoreschedule.Again,Iapologizeforanyinconveniencethismayhavecausedyou.
Exercise
1.Sentencesformemorizing
1)Iwouldliketoextendtoyouourwarmestcongratulationsandbestwishesontheoccasionof…值此之际,向您表达我们最热烈的祝贺和最良好的祝愿。
2)Iwouldliketocongratulateyouonyourrecentpromotiontoassistantplantsupervisor.Youmustbeproudofyouraccomplishments.恭喜你最近晋升为工厂总监助理。
你一定要为自己的成就感到自豪。
3)CongratulationsonyourpromotiontogeneralmanageratRyanCorporation.Youhaveexcellentbusinessskillsandthedrivetogofar-keepupthegoodwork!
恭喜你新近升任赖安公司的总经理。
你有着出色的商务技能和动力,所以才达到了今天的位置——希望你百尺竿头更进一步。
4)Wearepleasedtoofferyouthepromotiontovicepresidentinchargeofsales.NacogdochesNotebooksispromotingyoubecauseofyouroutstandinganduntiringcommitmenttoyourwork.NacogdochesNotebookshasgrownsubstantiallybecauseofyourefforts.非常高兴您被提升为主管销售的副总裁。
纳科多奇斯笔记本公司由于您的出色表现和不懈努力而提升您。
由于您的贡献,公司得到迅速发展。
2.KeyWordsandPhrases
Deputymanager副经理Executive执行董事,总经理,行政长官Smallbusiness小型企业
Chiefexecutiveofficer(CEO)首席执行官Managingdirector常务董事
Generalaccountingdepartment(division)会计部,财务部
Legalservices(cooperatewithpartner)法律服务
3.TranslationintoEnglishorChinese
1.I’mdelightedtohearthatyouhavebeenappointedtotheBoardofDirectors.PerhapsIshouldalsocongratulateLenkurtCo.forrecognizingsuchagoodperson.
2.ThegoodnewsofyourappointmentaspresidentofSaxonCompanycametometodayfromourfriendBobAnslowf.Heartycongratulations,andmayIwishyoueverysuccess.Iagreethatyouarethebestonetokeepthecompanyonitsprofitablecourse.
3.ItwaswithheartfeltsadnessthatIlearnedofCharlies’passing.CharlieandIworkedsowelltogetherontheSanJuanroadprojectinthelateseventies.Wespentmanypleasanthourstogether,bothonandoffthejob,hewasagreatcompanionandawarm-heartedfriend.
4.Pleaseacceptourheartfeltsympathyinyourtimeofgreatsorrow.Onlythosewhohavelostahusbandcanknowthedepthsofyourfeeling.Wesendyouourlovetogiveyoustrengthtobearyoursorrow.
5.MystaffandIextendourheartfeltsympathytoyouandyourfamilyupontheunexpecteddeathofyourwife.Yourmanyyearsofhappinesstogetherwillhelpyousustainyourstrengthandcalmness.
6.MayIsendyoumydeepestsympathyatthistimeandsaythatmythoughtshavebeenwithyousinceIheardofthedeathofyourfather.Iadmiredhimgreatly.Youmustbeevenprouderofhisdevotiontoyou.Iknowyouwillbebraveinyoursorrowashewouldhavewantedyoutobe.
7.Misfortunehitseachofusatsometimeorother.Hanginthere,anddon’tletthisdragyoudown.Youhaverecoveredbeforefromsetbacksbydrivingaheadwiththenextproject.Althoughrightnowthismayseemworsethanbefore,Iknowyourpersistenceandstaminawillpropelyoutothetopagainsoon.
8.Therewasadelayinshippingbecausethede
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