1、II. The Review of English Business Correspondence 22.1 Definition of English Business Correspondence 22.2 Characteristics of English Business Correspondence 3III. The Role of English Business Correspondence in Sino-American Trade 43.1 Transmission of Information 53.2 Processing of Information 73.3Ac
2、quisition of information.7IV. The Influence of English Business Correspondence on the International Trade.64.1 Maintaining Proper Relationships 104.2 Creating and Maintaining Goodwill 114.3 Expanding Business 12V. Conclusion 13References 14Acknowledgements.15摘 要随着世界经济和信息技术的迅猛发展，英文商务信函信函在对外经济贸易中扮演着愈加
3、重要的角色。在多元文化的商务交流中，英文商务信函充当了信息传递的重要媒介。在国际商务活动中，英文商务信函作为一种快捷、有效的沟通方式，被广泛应用到各类商务场景中。无论是企业还是个人，一份得体的英文商务信函必将给商业伙伴、合作客户，留下深刻的印象。本文首先介绍英文商务信函的相关定义及特点，由此引出其在中美贸易关系中扮演着传递信息，处理信息和获取信息的重要角色，最后延伸出英文商务信函对国际贸易的影响。关键词：英文商务信函，中美贸易，角色AbstractAs the rapid development of world economy and information technology, Engl
4、ish business correspondence has a more and more important influence on international business and trade. In the context of international business communication, English business correspondence is an important medium of information transmission. In the international business activities, English busin
5、ess correspondence, as a kind of quick and effective way of communicating is widely used in the various types of business situations. A proper English correspondence will give a deep impression for business partners and cooperation client. This paper first introduced the definition and characteristi
6、cs of English business correspondence, and then the important role of English business correspondence was analyzed in the transmission of information, processing of information and acquisition of information and finally this paper will discuss the impact the English business correspondence make on t
7、he trade between different countries.Key Words: English business correspondence, Sino-American trade, roleThe Role of English Business Correspondence in the Foreign Trade between China and the United StatesI. IntroductionIn recent years,as the economy grows rapidly,China is undergoing an significant
8、 changes in all regions and industries,in particular is foreign trade.More and more manufactures and enterprises who are equipped with advanced and latest knowledge and technology, are seeking their chances and fortune in foreign markets overseas. This paper explores the role of English business cor
9、respondence in the trade between China and the Unite States. The present study pays most attention to English business correspondences structures and linguistic features. This kind of study aims at helping us get good perceive the process of business English correspondence so as to better understand
10、ing and get new skills of studying English business correspondence in accord with the convention in the world. In the develop of the world, interaction in the world is becoming much more common and much more frequent. And English business correspondence,one respectively easy and popular way to commu
11、nicate,is frequently used in our daily life and business communication when we have contact with foreign people.In fact,English business correspondence is extremely important in domains such as public relationship ,media in that you have to express your views to exchange thoughts and to tackle with
12、problems. English business correspondence is an important channel of modern business communication. The business contact is English business correspondence often used in the international trade. Through the study of the effects of English business correspondence in foreign trade, we can obtain effec
13、tive communication and exchange with foreigners.II. The Review of English Business Correspondence People express their standpoints,views and information with their leaders, business partners and colleagues often in daily life. To achieve that,they can speak directly as well as write letters to expre
14、ss indirectly.When they write letters,people may show their feelings in a few word,or they may ask for information they need,or they may also just write to complain about things both side know. Similarly,business people will write to exchange information and views as ordinary people do. They use bus
15、iness correspondence to communicate with customers,producers and other related units in the process of their doing business.2.1 Definition of English Business Correspondence English business correspondence comes in the form of letters, emails or text messages. The method of correspondence depends on
16、 the issue being addressed, as well as on the party receiving the message. It is called personal correspondence which ordinary people write to their friends and relatives to exchange their moods,thoughts and views.In opposite ,a business correspondence is defined as letters which business people wri
17、te and receive during their daily business process and transactions.Its kind or wirtten communication between two or more parties.Those business people will write letters to their suppliers and also receive letters from those suppliers.Consumers can communicate with sellers through letters and corre
18、spondence to ask for information of products,such as price,quality,quantity, samples ,delivery,payment and so on.As a result,business letters is defined to be a means via which people exchange information and communicate ideas during the process of doing business. 2.2 Characteristics of English Busi
19、ness CorrespondenceAn English business correspondence sets the tone for future interactions. When a prospective client receives a English business correspondence, he immediately forms an impression of the writer and his organization. If the English business correspondence is too casual, the writer m
20、ay appear insincere or unprofessional. Formal business correspondence can intimidate or alienate the reader. A well-organized and well-written English business correspondence will create a positive first impression.（1） Well-organized. Each English business correspondence addresses a specific purpose
21、 or aim,such as a inquiry for products information or a response to a suggestion business participants draw.In business correspondence,people often states purpose .It answers the journalists questions: who, what, when, where and why. Besides the purpose in first paragraph,other paragraphs left will
22、use logic and facts to support the purpose from different aspects.In the end,people will restate the purpose in the last paragraph,in which they will clarify their expectations as well. To make sure all parts of the English business correspondence flow smoothly together,writers will select phrases a
23、ppropriately in transition place.（2） Clear and Concise. The standard of a good english business correspondence is that it express pertinent information concisely and clearly. To meet that standard ,writers will express with language in a polite,clearly and concise tone.He will select words and phras
24、es they use in letters to make sure readers can understand easily and correctly.They will escape from abstract language. They will vary the length of sentences to adopt to the needs and situations,too.They, however, do not limit himself to short, choppy sentences. Whats more,they will use active lan
25、guage as possible as they can,and try to use less passive voice. A good business English correspondence provides all pertinent information in a concise and clear manner. The writer uses language and an appropriate tone. He simply keeps the vocabulary and avoids using technical or abstract language t
26、o impress the reader. He varies sentences length, steering that is away from long, rambling sentences with excessive details. He, however, does not limit himself to short, choppy sentences. Whenever possible, he uses the active voice instead of the passive voice.（3）Formal and structured.Most company
27、 requires their employees to follow its format and other requirements when they write English business letters. Except a double space left between different paragraphs,all English business letters has a format of a single space and being justified in the left.As for the modified block,letters are wr
28、itten in the format as a common block,but the positions,date and closing are at the center this time to show the difference.In general,English business correspondence contains prats as follows:Date,address,salutation,subject line,complimentary closing ,signature and attachments.In most case,English
29、business letters are shorter or longer than average because writers will make some adjustments which is necessary.（4）Accuracy. To check their first draft of any English business correspondence,writers,namely business people will read it out loud,which is an effective and wonderful method to find def
30、aults which sounds unnatural in language.Besides checking of sound,they will also check spelling and grammar through a dictionary and writing style book.Moreover,they may take the using of features of spelling and grammar to check the process of their words writing.In the end,they will double checks
31、 the name, title and address of the recipient.III. The Role of English Business Correspondence in the Sino-American TradeIn Sino-American trade, correspondence writing is a major thrust area of communication. The modern goal nations of a free global trade and the need to cut across national, language and cultural barriers to promote trade have made the letter an important business tool. A business correspondence is a formal method of
