1、DEPARTMENT: Front OfficeJOB TITLE: Guest Service AssociateTASK NO: FD-CA. 1 （ Page 1 of 5 ）TASK: Check out guest with credit card 结帐时使用信用卡EQUIPMENT REQUIRED: Fidelio work station/Bill folio/Cash refund voucherWHAT TO DOHOW TO DOWHY1. Greet and welcome guest ,offer help问候2. Inquire guest room number
2、and collect guest room key询问房号3. Check satisfaction of guests stay with gust 4. Inquire for Mini Bar usage询问客人是否有额外消费5. Print out bill folio打印账单确认账目Initiate to greet guest with smile:“Ni hao, Sir/Madam, May I help you.” 问候客人“您好，请问有什么能帮到您吗？”Politely ask for room number if guest request to check out b
3、y saying: “May I have your room number, please.” 客人要求退房时，礼貌询问客人房号 “How was your stay , Mr./Mrs. XX”Politely ask for room key by saying: “Mr./Ms. XX. May I have your room key, please?If guest no key holding it, release the guest. Then ask guest if there was any additional charge and if so, add to the
4、 guest folio. By saying:” Mr. / Ms XX do you have any minibar charge today or have booked limousine service to the airport?” 询问客人是否有额外的酒水或订车消费。Print out guest folio for guest review by saying:Mr./Ms. Here is your bill folio, would you please check it?打印出帐单让客人检查: XX先生这是您的帐单请过目.”Sincerity to be ready
5、to serve guest at first time and every time.表现我们的真诚，礼貌的服务。Get accurate guest information can guarantee precise service.得到准确信息Save cost. Care about hotel expense. Show our care about guest.To eliminate any late charges after guest departure.避免客人离店后追帐。Avoid any dispute to show our professional service
6、.Regard guest decision.Do more for the guest.客人检查账单避免今后对账目发生疑问PREPARED BY: APPROVED BY:DESIGNATION: SMSIGNATURE/DATEDESINATION: DOR FD-CA. 1 （ Page 2 of 5 ）6.Withdraw guest registration card from RC bag取出登记卡7. Release safety deposit box if the guest has asked for this service.退还保险箱8. Confirm balance
7、 with guest and obtain guests credit card 结账方式Withdraw guest registration cards with credit card voucher.取出登记卡为结账作准备See the check out message.If the C/O message is showing: “SD#123” that indicate that guest has safety deposit box with us.By saying: “Mr./Ms. XX. Have you closed your safety box with u
8、s?查看系统中退房留言， 提醒客人退还保险箱If guest don t close safe deposit box, kindly invite guest to fill one Access Application form and meet you in safety deposit box room to close the box. 按照退还保险箱程序，帮客人退还保险箱。Check with guest if he is paying with the same credit card which has given upon check in or not. （Copy vou
9、cher attached to registration card.）. By saying: “Would you like to use the same credit card or not?确认是否使用入住时所压信用卡结账To remind guest to release the box. Alert guest not to forget item in hotel after departure.提醒客人离店时不要忘记取走所有物品Put guest at first position; never make decision instead of guest.尊重客人，不要替客
10、人做决定 FD-CA. 1 （ Page 3 of 5 ）9. Ask guest to sign in the credit card slip and settle it into system.结账If yes, check if approval amount of credit card is enough amounts to cover guest consumption. If not, refer to EDC machine, use authorization function to get approval amount. If yes, refer to EDC ma
11、chine to use OFF-LINE function to settle bill with approval.如使用同一信用卡，检查授权是否足够。如果不够，使用EDC系统要足够授权。如果授权足够，使用EDC系统作离线交易。If change to another credit card, collect card and check its valid date to see if it is expire and follow EDC machine procedure.The previous credit card approvalcode should be canceled
12、 by fax tothe Bank.如改为另一信用卡，首先检查信用卡，再根据EDC系统使用步骤结账。入住时所压信用卡授权根据相应步骤取消。Ask guest to sign on the credit card slip. After guest sign on the slip, check the signature to see if its match with specimen or not. If not, ask guest to sign again, if its still can not match, refer to Service Manager.Ensure cr
13、edit card is useful.Care about guest benefit and Follow the Bank policy.确保信用卡有效。Ensure the credit card is belong to guest. Care about hotel benefit.确保更换的信用卡属于此客人 FD-CA. 1 （ Page 4 of 5 ）10. Print out one bill folio with zero balance.打印总额为零账单11.Issue Chinese official invoice给客人发票12. Check If guest ne
14、ed transportation arrangement与客人确认是否需要订车。请客人在信用卡单上签字，核对卡单和信用卡背面签名样式是否一致。 如登记单签名与信用卡签名样式不符，请客人再签和登记单相同的签名。如不符，通知服务经理。Post credit charge into computer to make balance to zero and check out room in computer.使用相应信用卡在系统中入账使总额成零，在系统中退房。Print out one bill folio with zero balance for guest review, say:“Mr./
15、Ms. XX. Here is your updated bill folio for your double checking.”给客人打印总额为零的账单Return credit card to guest as well as customer copy of credit card and first copy of bill folio and Chinese invoice to guest. Use two hands pass above items to guest.给客人账单和信用卡卡单Politely ask if guest need any transportatio
16、n arrangement. For example you can ask the guest by saying: “would you need to book a car for you?与客人确认是否需要订车，“请问您需要订车吗？Ensure all charge has been settled in computer.确保在系统中退房For guest reference.客人今后参考Anticipate guest request show our sincerely welcome to guest.预见客人需要，关心客人 FD-CA. 1 （ Page 5 of 5 ）13
17、. Check if guest need to make next visit booking or not与客人确认是否需要预订下次的房间。14. Ask bellboy to assist guest to get a transportation让行李生帮客人叫车15. Bid Farewell 欢送客人16. File all materials.整理资料For example you can ask the guest by saying: “Do you need to book a room for your next visit?“请问您需要我们帮您预订下次入住的房间吗？“T
18、his way please.”“您这边请。End checking out by saying;“Thank you for staying with us. Mr./Mrs. We wish seeing you again. Have a pleasant trip.在最后跟客人说“感谢您选择香格里拉，XX先生/小姐，期待能再次为您服务，祝您旅途愉快！File guest registration card, voucher, bill folio etc. well.将所有资料整理归类。Last impression is lasting impression. Asian hospi
19、tality is our key principle to serve guest.给客人留下良好的最后影响Anticipate guest request to show our genuine and consistent service.All there materials will be passed to financial department for checking. 所有资料将交财务部 FD-CA. 2 （ Page1 of 5 ） Check out guest with deposit refund 结帐时退还押金1. Greeting and welcome gue
20、st ,offer help询问客人满意度询问客人是否有酒水消费Ni Hao, Sir/Madam, May I help you?微笑着问候客人: “ 您好，先生我能帮您什么吗？“ If guest wants to check out, say:Sir/Madam, May I have your room number?如果客人要求结帐离店,说: 先生， 请问您的房间号?Politely collect guest room key for recycling.有礼貌地问客人回收钥匙.“How was your stay, Mr./Mrs. XX“XX先生/小姐，请问您住得愉快吗？Pol
21、itely ask guest: Mr./Ms. xxDo you use your mini bar in your room today? If yes, post the charge in computer. 有礼貌地询问客人: XX先生，今天您用过MINIBAR吗？如果用过, 将消费输入电脑。Initiate to greet guest to show our courtesy and sincerity to be ready to serve guest at each and every time.礼貌地，真挚地问候客人表现出我们随时准备为客人提供优质服务To get acc
22、urate guest information and it can help us to provide precise service.知道了客人的准确信息以便提供准确的服务.Save cost care about hotel expense.为酒店控制成本与花费.Avoid any late charge after guest departure, use our politely manner to show our courtesy and respect to guest. Demonstrate our honesty on guest.避免客人走后产生一些漏帐错帐同时用礼貌的态度表现出我们对他的诚挚与尊敬.以表明我们对客 人的真诚. Guest Service Associa
